Purpose of the Role:

The role of the Accounts Assistant is to assist management to gain assurance that records are complete and maintained in an orderly fashion according to internal procedures.

Responsibilities:

  1. Complete all filing for the Treasury area:
  • Including invoices, employee expenses, credit card statements and other documentation.
  1. Complete audit of invoices and employee expenses for completeness of records

from Q1 2016 to Q1 2017:

  • Initial focus on large invoices and high value suppliers.
  • Verify records for payments out of the bank account on general ledger from Q1 2016 to Q1 2017.
  • Recreation of missing records.
  1. Complete audit of credit card expenses:
  • Check credit card folders for items filed which are still on suspense.
  • Check completeness of records for credit card statements from Q1 2016 to Q1 2017
  • Recreation of missing records.
  1. Complete audit of collateral transfer forms, internal transfer forms and

reinsurance payments:

  • Verify records of collateral transfer forms based on statement frequency by client.
  • Verify records for reinsurance payments and internal transfers in the bank accounts on the general ledger from Q1 2016 to Q1 2017.
  • Recreation of missing records.
  1. Assisting with ongoing filing and developing filing process document.

Required Experience and Attributes:

  • Experience in an Accounts Payable department.
  • Competent in the use of PeopleSoft desirable.
  • Accustomed to managing stakeholder queries in a timely manner.
  • Organised approach to tasks and demonstrates an ability to manage multiple pieces of work effectively.
  • Attention to detail.
  • Proficient in identifying gaps in information and providing assurance on the completeness of records.
  • Demonstrates an appropriate level of technical skills for their role and an appreciation of current issues affecting their profession and the life reinsurance industry.
  • Takes responsibility for the quality, completeness and accuracy of work.
  • Shows initiative, flexibility and resourcefulness.
  • Critically evaluates and challenges current work practices.
  • Provides accurate and timely updates on status of work and escalates issues appropriately.
  • Participates actively in meetings, has 'meeting presence'.