Bookkeeping -

  • Own finance mailbox: extract invoices for processing. Forward any other emails to relevant stakeholders for action
  • Review invoices for validity and accuracy and apply nominal coding
  • Match invoices to PO (where applicable) and issue invoices for approval per delegation of authority matrix. Track and follow up all unprocessed invoices.
  • Input approved invoices in Exchequer being mindful of legal entity, VAT treatment, document currency, cost centre and department allocations (c. 100 invoices per month)
  • File invoices in the electronic filing system and manage progression between approval / processing states
  • Deal with all supplier queries
  • Monthly preparation of unpaid supplier listing in source currency in collaboration with outsourced accounting firm
  • Reconcile supplier statements
  • Process employee expense claims, seek approvals and capture in Exchequer
  • Liaise with the Financial Controller and CFO as required

Office Manager - apx 10 hrs / week

  • Point person for office maintenance, mailing, shipping, supplies, equipment and bills
  • Organise and schedule meetings and appointments
  • Coordinate with IT department on all office equipment
  • Provide general support to visitors
  • Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts, and office systems
  • Participate actively in the planning and execution of company events
  • Monitor and maintain office supplies inventory
  • Maintain a safe, secure, and pleasant work environment
  • Perform the functions of Fire Warden and First Aider, as required