Accounts Payable/Office Manager with ref.

Responsibilities:

Accounts Payable

Processing and coding invoices (c. 200-250 per month and growing), obtaining appropriate Management authorisations
Record and log invoices received
Processing employee expenses and credit cards
Set up invoices and expenses for payment
Prepare and process cheques and bank payments
Reconciliation of payments
Monitor accounts to ensure payments are up to date
Resolve invoice discrepancies
Correspond with suppliers and respond to enquiries
Creating new supplier accounts and maintaining details

Intercompany

Updating intercompany journals, invoices and statements in a regular basis
Reconciliation of intercompany statements within monthend deadlines
Work in close co-ordination with Paris, US, Asia and other entities to smoothly process and reconcile all intercompany transactions

Bank

Updating bank statements with relevant information and checking balances against Financial System
Creating and maintaining supplier bank details
Posting all supplier, intercompany and ad hoc bank transactions
Bank recs

General

Interacting with:

Knowledge required (Finance and systems):

5 years experience managing accounts payable, within a small team or autonomously.
Understanding of the complete accounts payable process is essential.
Proficient in data entry.
Knowledge of intercompany processes and reconciliations would be an advantage.
Intermediate Excel skills, including pivot tables.
Knowledge of SAGE an advantage
Other general accounting knowledge would be an advantage

Qualities/skills required:

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