MAIN PURPOSE

To ensure that information entered into the electronic and paper based accounting systems is accurate and up to date. The primary stakeholder is the Trade Financial Manager.

MAIN RESPONSIBILITIES

Data entry

1. Set up voyages in 3 accounting systems in line with voyage schedules provided by Operations team
2. Look up and then update exchange rates weekly in Midas accounting system
3. Look up and then update exchange rates daily in Xtalk accounting system
4. Review then input TDRs (Terminal Department Record) information into Midas accounting system
5. Split closed voyages, upload, process, print and distribute Manifest Check Reports to Trade Accountants
6. Create new vessels on request and maintain vessel information on Mac Docs (blue screen), Midas and vessel list spreadsheet
7. Check and then amend or cancel voyages, vessels in Xtalk and Midas accounting systems
8. i) Cover for the Assistant Trade Accountant during any period of absence

Payment and receipts data entry

1. Stamp and log payable and receivable invoices when received by e-mail or post or created
2. Maintain invoice log so that Excel based sub-ledger is an accurate representation of Accounts Payable and Accounts Receivable
3. Raise paperwork for cash receipt as required supplied by the Treasury Manager
4. Raise ad hoc payments relating to Trade costs as required (e.g. container damage claims payment)
5. Create (Receivables) invoices as required by Operations department ideally within 2 working days, maximum 5 working days and e-mail.
6. Prepare bunkers payments for review by the Assistant Trade Accountant
7. Prepare slot payments
8. Creating multi-currency batch preview to account for Slot costs on P&L costs
9. Support Owners items reconciliations as guided by Assistant Trade Accountant
10. Any other ad hoc task as required

Filing and data management

1. Systematically file batch previews produced by the Trade Accountants
2. Systematically file manifest check reports produced by the Trade Accountants
3. Systematically file any other Trade accounting information kept in hardcopy
4. Perform annual archive of paper records kept by the Finance department
5. Maintain the electronic filing system as guided by Assistant Trade Accountant

KEY COMPETENCIES & QUALIFICATIONS SKILLS & EXPERIENCE

Proactive approach, eager to take ownership for delivering positive outcomes Good attention to detail

Strong team player TIme management skills

Quick learner, able to hit the ground running Demonstrable communication skills

PRACTICAL & TECHNICAL KNOWLEDGE

IT literate* Excellent Excel skills Experience of an accounting system Basic book keeping knowledge

By applying to this job you are agreeing to our privacy notice which is freely available to view at: https://www.cameronkennedy.com/privacy