Bookkeeping -
- Own finance mailbox: extract invoices for processing. Forward any other emails to relevant stakeholders for action
- Review invoices for validity and accuracy and apply nominal coding
- Match invoices to PO (where applicable) and issue invoices for approval per delegation of authority matrix. Track and follow up all unprocessed invoices.
- Input approved invoices in Exchequer being mindful of legal entity, VAT treatment, document currency, cost centre and department allocations (c. 100 invoices per month)
- File invoices in the electronic filing system and manage progression between approval / processing states
- Deal with all supplier queries
- Monthly preparation of unpaid supplier listing in source currency in collaboration with outsourced accounting firm
- Reconcile supplier statements
- Process employee expense claims, seek approvals and capture in Exchequer
- Liaise with the Financial Controller and CFO as required
Office Manager - apx 10 hrs / week
- Point person for office maintenance, mailing, shipping, supplies, equipment and bills
- Organise and schedule meetings and appointments
- Coordinate with IT department on all office equipment
- Provide general support to visitors
- Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts, and office systems
- Participate actively in the planning and execution of company events
- Monitor and maintain office supplies inventory
- Maintain a safe, secure, and pleasant work environment
- Perform the functions of Fire Warden and First Aider, as required
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