Senior Accounts Payable & Receivable Assistant
£30000 - £40000 + Bonus + Benefits
Central London
THE COMPANY
The brokerage business offers a wide range of advisory and broking services for a growing number of companies. The brokerage business services include research, sales and execution, capital markets and corporate broking.
THE ROLE
To support Head of Finance and working within a small team of four people, you will be responsible for the accounts payable and receivable function. Responsibilities will include:
Accounts Payable
- Processing supplier invoices / credit notes, matching and coding correctly and preparing payment runs;
- Liaising with the HR team for all invoices in relation to employee benefits, recruitment agency and training invoices; liaising with Office Manager for all invoices in relation to group shared services and reconcile inter-co recharge amount;
- Maintaining fixed assets register and monthly depreciation journals;
- Dealing with day to day internal and external queries;
- Processing expenses and corporate credit card as well as cost recharges;
- Administrator and be the point of contact for any technical queries relating to the Concur expense system;
- Processing placing related transactions;
- Withholding tax calculation for Madrid office;
- Produce aged creditors analysis;
- Identify process improvements and add value where there is potential to change process;
Accounts Receivable
- Responsible for accounts receivable function - liaising with various teams to raise invoices promptly and chase for overdue invoices, including broker advisory fees, RSA/CSA fees, derivative commissions etc;
- Handling clients' queries and investigating discrepancies;
- Liaising with outsourced accounting firm in Madrid to ensure all invoices raised are reported in line with local tax requirement;
- Produce aged debtors analysis;
Cash Management
- Daily cash management to ensure good cashflow across various bank accounts;
- Manage firm FX exposure and placing FX trades;
Other
- Bank reconciliations and month end journals;
- Assist other team members with month end journal postings and other ad-hoc requests;
- Assist with accounts opening / closing, change of mandate or other bank related duties;
- Support the Head of Finance on any ad-hoc report / information requests;
- Identify process improvements and add value where there is potential to change process;
SKILLS AND EXPERIENCE REQUIRED
- 3+ years' experience in Accounts Payable / Receivable essential;
- Strong Microsoft Excel, Word and PowerPoint skills (VLOOKUPs, pivot tables);
- Excellent communication and interpersonal skills;
- High attention to detail level;
- Knowledge of Microsoft Navision (NAV) is desirable;
- Knowledge of Concur expense system is desirable;
- Enjoy working collaboratively as part of a small team and open and adaptable to change;
- Numerate and methodical with exceptional attention to detail and accuracy;
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