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Company Secretary Assistant

Non Bank Financial Insitutions – NBFI


Qualified Company Secretary (Investment Trusts experience)
London (City)
£450 - 475 PER DAY (umbrella)
6 months - start asap

Company Secretary assistant for the Investment Trust Business. Participating to the everyday administrative business of the current investment trusts. Participate to the company secretary desk of the investment trusts, liaise and work with the company secretaries, assistant, accounting and finance, sales and marketing, Head of Investment trust. Fully integrated to the team.

Fully qualified Investment Trust company secretary to work coordinate with the current company secretaries across the Investment trust stable.


Tasks: Weekly Tasks:
Daily Navs
- if/when required to assist
ATT Buy backs
Merchants share issuance & SH01s
director queries
Director RNS & FCA checking & release
Invoice checking & pre-approval
Website updates re Directors & Trusts docs / Jira tcks
Investor services emails
Investor Services calls
Online meetings - Inv
Trst team & Co Sec planning
Online meeting - other

Month End/Start Tasks:
Top 10 checking for RNS
Geographicals' checking for RNS
Brunner Concert party reconciliation
Brunner Concert party confirm re Equiniti:IR
AIC monthly NMPI submissions
Merchants & Brunner Loan Covenant Compliance certifications
Online training
Regulatory document reviews eg
ATT Investment Controls

Month end Inv
Trst summary check email
Manual inputs prep/approve
Commentary reviews & compliance via AdMaster
Factsheet commentary reviews and amends with MH
Factsheet final draft review & approval
Jira website uploads
Factsheet emails distribution content review
Factsheet emails approval for release

Dividends & Fixed interst
Timetable drafting & registrar approval
Proof stationary review & approval
Funding memorandum checking & approval
S838 Accounts re dividend payments

Board papers:
Board papers prep &/or review
Audit papers review
pack prep & review
MEC pack prep (if reqd)

Annual & Half Year Reports:
Year end
Half year timetables
Close period RNS's for each of the above
Report drafting & proofing for each of the above
Assist with managing adherance
to timetables
Liaise with registrars, design co, printers & maling

Venue booking (incl
site visits as reqd)
Catering & AV booking & quotes
Plan event logistics/deliveries
Chair scripts & Q&A prep
Proxy Voting monitoring
AGM presentation incl
proxy slides
event on AGM day
Post AGM routine tasks
AGM video view & edits

Knowledge, Skills:

Investment Trusts, UK listed rules, corporate governance, AGM.


Job Overview

Job Title:

Company Secretary Assistant


London, UK


Non Bank Financial Insitutions – NBFI



2 weeks ago

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