Summary of main tasks and responsibilities

  • Reviewing and processing incoming Supplier invoices in the V1 (Accounts Payable system), typically 15-20 invoices per day
  • Coding Supplier invoices with GL codes, project codes and cost centre splits
  • Processing the weekly BACS run for supplier payments
  • Arranging the weekly payment of international invoices (EUR/USD) in Barclays (typically 10 invoices per week
  • Setting up new Supplier accounts including validation of bank details
  • Responding to Supplier queries on invoices and payments
  • Managing the process for payment of Staff expenses in Concur (weekly payment run, typically 15 payments)
  • Adding new user accounts and project codes in Concur
  • Posting and reconciling the monthly corporate expenses on the Barclaycard and Amex card
  • Reviewing and reconciling GL accounts for all Accounts Payable postings
  • Review and reconciliations of Supplier Accounts

Regulatory responsibilities

  • This role is subject to the conduct rules and (where applicable) the certification regime as set out in the FCA's senior manager and certification regime ("SMCR"). As a result, you should be familiar with the Conduct Rules and other SMCR requirements and act at all times in accordance with such provisions and standards. Further details regarding the application of the SMCR to this role will be detailed in the employment contract.
  • Maintain a high standard of conduct, ethical standards, and values
  • Adhere to and proactively enhance the firm's compliance with applicable laws, regulations and codes of conduct in all jurisdictions in which the Firm conducts business and which have an impact on its business
  • Work to identify risks and enhance control across the business
  • Report control weaknesses, illegal, suspicious or unusual activity
  • Maintain an appropriate level of competence through ongoing training, making requests for updates or development as required

Other job specific experience

  • Strong knowledge of Accounts Payable processes
  • Fundamentals of bookkeeping and accounting with regard to purchase ledger accounting and cash cycles
  • Strong Excel skills
  • Experience of SUN, V1, Concur systems would be an advantage
  • Experience of producing quality, accurate, incisive well-presented financial information targeted to the right audience
  • Track record for process improvement and use of initiative

Technical skills/abilities

  • Attention to detail and accuracy
  • Ability to understand and fully leverage systems quickly and effectively
  • Strong interpersonal and communication skills and ability to develop strong relationships with all levels of management, staff and our external client base
  • Ability to use own initiative