Accounts Payable

  • Processing and coding invoices (c. 200-250 per month and growing), obtaining appropriate Management authorisations
  • Record and log invoices received
  • Processing employee expenses and credit cards
  • Set up invoices and expenses for payment
  • Prepare and process cheques and bank payments
  • Reconciliation of payments
  • Monitor accounts to ensure payments are up to date
  • Resolve invoice discrepancies
  • Correspond with suppliers and respond to enquiries
  • Creating new supplier accounts and maintaining details


  • Updating intercompany journals, invoices and statements in a regular basis
  • Reconciliation of intercompany statements within monthend deadlines
  • Work in close co-ordination with Paris, US, Asia and other entities to smoothly process and reconcile all intercompany transactions


  • Updating bank statements with relevant information and checking balances against Financial System
  • Creating and maintaining supplier bank details
  • Posting all supplier, intercompany and ad hoc bank transactions
  • Bank recs



  • Updating prepayments schedules
  • Maintaining fixed assets schedules and posting depreciation
  • Ad hoc tasks and projects as required
  • Updating exchange rates on daily basis
  • Improve on existing processes

Interacting with:

  • Other members of Finance
  • Accountants in other the company offices
  • Information Technology
  • Front Office Sales Staff
  • Suppliers

Knowledge required (Finance and systems):

  • 5 years experience managing accounts payable, within a small team or autonomously.
  • Understanding of the complete accounts payable process is essential.
  • Proficient in data entry.
  • Knowledge of intercompany processes and reconciliations would be an advantage.
  • Intermediate Excel skills, including pivot tables.
  • Knowledge of SAGE an advantage
  • Other general accounting knowledge would be an advantage

Qualities/skills required:

  • Organising and prioritising
  • Meticulous and methodical
  • Excellent interpersonal skills
  • Strong communication skills
  • Follows issues through to resolution
  • Analytical and problem solving skills
  • Responsive
  • Proactive
  • Flexible